Accessing Distribution Lists

Sharing your private Distribution Lists allows you to permit groups and users to see its content and use it in schedules while you retain ownership. Authorized users can share their private Distribution Lists with groups and users with whom they are permitted to share. The Distribution List can be accessed by users authorized to access the folder in which the shared Distribution Lists are located.

Authorized users can publish and unpublish Distribution Lists to make them available to users authorized to access the folder in which they are located. Publishing requires the folder the item is located in to be published. If the folder is subsequently unpublished, all items in that folder are unpublished.

Procedure: How to Share a Distribution List

If you are authorized to share your private content saved in a My Content folder, you can share a Distribution List with users authorized to access the folder in which the Distribution List is located by right-clicking the folder or Distribution List and clicking Share.

If you are authorized for advanced sharing, you can share your private content saved in a My Content folder with specific groups and users with whom you are authorized to share by performing the following steps.

1. In the Workspaces area, right-click the Distribution List that you want to share and click Share With.

   The Share with Others dialog box displays, as shown in the following image.

   

2. Click the drop-down arrow on the search box to display the filters for the users or groups that you want the option to select. You can filter your search results by Users or by Groups.
3. After you select a filter, begin typing in the search box to display the users or groups that are available for selection. Click a user or group to add it to the list of users or groups that can view the Distribution List. Optionally, click the X on a User or Group tile to remove it from the list.
4. When you are finished selecting users or groups to share your Distribution List with, click OK.