Creating Schedules

This section provides the overall procedure to create a new schedule for a report procedure (FEX). Some steps in the procedure contain details on the associated options, while other steps direct you to a separate section that contains detailed descriptions of the options and additional information, such as tips in making a selection.

To save a schedule, the required information in the Properties, Recurrence, Distribution and Notification tabs must be provided. If required schedule information is missing when you save the schedule, a message will display informing you of the schedule information that needs to be entered.

Procedure: How to Create a Schedule

  1. In the Workspaces area, right-click a report and point to Schedule.

    The available schedule distribution options display.

  2. Click the Distribution option you want this schedule to use.

    The Basic Scheduling tool displays.

  3. Type a descriptive summary in the Summary box.

    Note: This is an optional field.

  4. Select a Job Priority Level.

    Normal - 3 Job Priority Level is the default.

  5. Check the Delete this schedule if it is not scheduled to run again check box if you do not want this schedule to be stored in the Repository if it will not run again as specified in the Schedule recurrence settings.
  6. Leave the Enabled (Scheduled job runs at specified time) check box checked if you want scheduled jobs to run as specified in the recurrence settings.
  7. Select the Recurrence tab and make the following selections.
    1. From the Settings radio button list, select a time interval that the schedule will use to run the report procedure (FEX).

      You can set the interval to Run Once, Minutes, Hourly, Daily, Weekly, Monthly, Yearly, or at Custom intervals.

    2. From the Start Schedule options, select the date (from the drop-down calendar) and time you want the schedule to begin running.

      Note: To change the time setting, select either the hour or minutes and use the arrows to increase or decrease the value.

    3. If applicable to the Run Interval selection, from the End Schedule options, select the date and time you want the schedule to stop running.
    4. If applicable to the Run Interval selection, from the Advanced settings, click the Repeat schedule every: check box to enable custom intervals.

      Note: This option is disabled for the Run Once, Minutes, and Hourly settings options.

  8. Select the Task tab. The Path, Procedure, Server Name, and Save Report As fields are populated according to the report procedure (FEX) you selected to schedule.
  9. Select the Distributions tab and specify the recipients or location to which the report will be distributed.
  10. Select the Distributions tab and specify the information for the distribution method you selected.
  11. Select the Notification tab and specify whether or not you want to send a notification when the schedule runs and under what conditions to send it. The notification options are:
    • Never. will not send a notification of the schedule status under any circumstances. This is the default value.
    • Always. Send a notification each time the schedule runs.
    • On Error. Only send a notification when there is an error running the schedule.
  12. In the Log Reports tab, you can view log and manage log reports for the schedule.
  13. To save the schedule, click Save & Close on the ribbon.

    Note: You can optionally click Save on the toolbar to remain in the scheduling tool.

  14. Select the folder that will contain the schedule.


    • You must be authorized to create content in this folder.
    • The default location for saving a schedule is dependent upon your privileges. If you can create content in the folder where the scheduling tool is launched, the Save dialog will be positioned in that folder. If you are not allowed to create content in that folder, the Save dialog will be positioned in the My Content folder located under that folder. If a My Content folder is not available, the Save dialog will be positioned in the first writable folder found.
  15. Enter a name for the schedule and click Save.


    • If the WFDescribe process, which checks for parameters, has not completed before the schedule is saved, you will be prompted to either allow the process to continue or to save the schedule without checking for parameters.
    • The maximum length of a title value for a file is 256 characters.
    • If the title of your file has the same name as an existing file in the folder, you will receive a message asking if you wish to replace the file.